A Complete Solution For Efficiently Planning And Managing Small, Midscale Or Large Events.
Event Management Module
Effortless frontdesk management, powering guest interactions and hotel operations.
Efficient guided workflows enable quick completion of frontline operations on both iOS and web-based platform.
Define Spaces
Easily define space types, upload images, set business hours, maximum occupancy, and available layouts for seamless event planning.
Check Availability
Filter availability across event spaces with color-coded calendar views for prospect, confirmed, ongoing, and past events.
Packages & Event Prospects
Create and customize event packages, modify defaults, and quickly build prospect events for clients using standard or custom options.
Adapt To Every Event’s Unique Needs With EventKey.
Add Rooms
Make individual or group reservations for events, view real-time room availability, and include rooms in event packages.
Cutoff Date Strategies
Easily define cutoff dates for each event, and update sub-events or rooms based on the defined dates to change their status.
Sub Events
Easily define cutoff dates for each event, and update sub-events or rooms based on the defined dates to change their status.
Departmental Instructions
Add different instructions for each department at an event or at the sub-event level.
Banquet Event Order
Easily create and modify BEOs, add or remove items, and instantly share with staff or clients.
Event Deposits
Set up flexible payment deposits, track due payments with reminders, and guarantee events with a card on file. Automate deposit collection and apply towards the final payment. This eases the payment process and reduces manual follow-ups. The feature also helps event coordinators manage finances more efficiently while offering guests a smooth and secure payment experience.
Consolidated Reporting
EventKey consolidated reporting provides detailed insights into actualized revenue, projected income, and profitability. Users can analyze data for individual event spaces or across their entire portfolio, enabling smarter financial planning and decision-making.
Folio Management
HotelKey’s Folio Management offers seamless flexibility to transfer charges between sub-events or the main event, ensuring smooth billing tailored to customer needs. Manage folios by collecting payments per sub-event or consolidating them at the main event level, providing streamlined and customizable financial management.
Invoicing
Our event management software offers flexible invoicing options tailored to event needs. Users can choose consolidated billing for the entire event, or individual billing for sub-events, providing ultimate control and convenience. This flexibility ensures streamlined financial management while accommodating unique client preferences.
Multi Configuration Cancellation Policy
Be able to attach flexible or strict cancellation policies to the event and be rest assured and let the automated cancellation engine built within HotelKey calculate the cancellation fees and collection of payment based on the defined policy.
Curious to Learn more? These Questions Might Help!
EventKey is versatile and supports various events, including corporate meetings, weddings, conferences, and social gatherings, making it a comprehensive tool for all event types.
Absolutely! EventKey allows you to create tailored packages by adding or modifying services, setting pricing tiers, and applying group discounts.
Yes, EventKey is compatible with desktop and mobile devices, allowing hoteliers and staff to manage event operations on the go.
24*7 Customer Support
Don't let glitches disrupt a great guest experience. HotelKey offers 24/7 customer support to provide expert help anytime, anywhere.
Contact SupportHigh Customer Satisfaction Score
Be confident in selecting a PMS trusted by hoteliers worldwide. Our high customer satisfaction scores are a testament to the positive impact HotelKey PMS can have on hotel operations.
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